Benefits and Payroll

The Payroll Office provides all payroll and benefits administration functions of the college.

Payroll Staff


Roberta Noe
Payroll Specialist
Telephone: (262) 551-5774
rnoe@carthage.edu


Carole Forgianni
Secretary
Telephone: (262) 551-6003
cforgianni@carthage.edu

Faculty and Staff

Faculty and Staff Payroll

Carthage Employee Handbook

Carthage Directory

Carthage Directory

The Carthage Web Directory provides information for contacting faculty, staff, and students.

To make any changes in your directory entry email June Leisky and Dana Moore with the appropriate information.

Student Payroll

Student Payroll

  • Starting as a New Student Employee provides instructions to student workers who are starting employment with a Carthage department during the current academic year. Students who worked at Carthage last year and have not started in a job at Carthage this year should also follow these instructions.
  • Payroll Schedule displays the student payroll schedule for the current academic year.
  • Form and form instructions links are provided for student use.
  • Instructions for Supervisors< inform supervisors of the steps to hire student workers. Instructions to assure proper payment of student workers are included.

    • Instructions for Student Employees

    Instructions for Student Employees

    If you are a work study student as determined by the Office of Student Financial Planning, you will be placed in a position to earn the amount of your award.

    If you are not a work study student, there is no formal placement for jobs. You may inquire at the Office of Student Financial Planning regarding departments that are hiring.

    As a new student employee, you should report to your supervisor for training, keep an accurate account of your hours, and turn in your authorized time sheet to your supervisor according to the dates listed under Payroll Schedule as Time Sheet Due Date. Approved and signed timesheets can only be submitted to the Business Office by supervisors, not students.

    All new student employees must complete the required tax forms (I9 and W4) before starting their employment. No checks will be issued until these forms are complete.

    Contact Carole Forgianni, extension 6004 in the Business Office for forms, questions, and instructions. Return completed forms only to Carole Forgianni.

    Student Payroll is distributed on the 1st work day of each month in the Business Office. You must bring a picture ID to pick up your check.

    At the end of the year, if you want your check mailed, bring a self addressed envelope to the Business Office, Attention: Carole Forgianni.

    Contact the Office of Student Financial Planning at extension 6001 with questions regarding Workstudy or Campus Employment, job inquiries, or obtaining time sheets or authorizations.

    Contact Carole Forgianni at extension 6003 with questions regarding required tax forms and assistance in completing them, questions about your payroll check, and any help understanding the Student Payroll Process.

    Forms

    Tax Forms

    Federal W4 Form

    Wisconsin W4

    Illinois W4

    Michigan W4

    International Students I9

    Completing the Federal IRS and state W-4 forms for withholding allowances

    Exempt: You are NOT eligible to claim exempt if

    • You can be claimed as a dependent on someone else’s tax return and
    • Your non-wage income (interest on savings, etc.) plus wages are expected to be more than $850 for Federal or $800 for Wisconsin.

    Allowances: Enter the allowances you can claim. IRS Publication 919 will help you figure the number of withholding allowances you can
    claim. In general, you can claim one allowance for:

    • yourself, if no one else is claiming you as a dependent,
    • your spouse, if spouse does not work,
    • each dependent not claimed by someone else,

    If you claim “EXEMPT” from federal and/or state withholding you must leave the allowance box blank. To increase federal and/or state tax withholding, decrease the number of allowances. To decrease federal and/or state withholding, increase the number of allowances.

    Withholding Instructions for International Nonresident Aliens

    Marital status – Check “Single” even if you are married.

    Exempt – Check “No.” International Nonresident Alien employees cannot claim exempt for either Federal or State tax. Note: If you receive money that should be tax free under a tax treaty, complete either Form W-8BEN and see instructions if payment is a Fellowship or Form 8233. if payment is for wages. The appropriate Revenue Procedure Statement 87-8 or 87-9 must also be completed and
    submitted with Form 8233.

    Number of Allowances for Federal and Wisconsin State Tax - Enter “1” Allowance unless:

    • You are from Canada or Mexico. If so, you will be taxes as Single, but may claim additional allowances for your dependents for both Federal and State purposes ONLY if your dependents live with you in the USA.
    • You are from the Republic of Korea. If so, you will be taxed as Single, but may claim additional allowances for your dependents for both Federal and
      state purposes ONLY if your dependents live with you in the USA.
    • Students from India- Per IRS regulations, the only Nonresident Aliens eligible to claim the Standard Deduction are students from India. Write “India Student” in the “Additional Federal Tax to be Withheld” box to claim this benefit.