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The objective of the educational assistance program is to provide for the undergraduate education of full-time and qualified part-time employees, spouses, domestic partners, and unmarried, dependent children under the age of 25. Educational grants are available to apply toward the cost of attendance at Carthage and, under certain conditions, participation in an exchange program with other selected colleges (*ELCA and TELO tuition exchange programs). The level of eligibility is determined by the status of employment (full or part-time), the length of service to the College, and the extent of prior use of this benefit.

* These programs have limited availability and are not guaranteed. Additional eligibility requirements apply. Please see information below or contact ahanna@carthage.edu for more information.

Eligibility for the Carthage Educational Assistance Program

All current full-time and regular part-time employees (those working at least 1000 scheduled hours per year) are eligible to receive a tuition reduction equal to the full amount of tuition for any undergraduate course taken.

All full-time employees with at least one (1) year of service to the College are eligible to receive a tuition reduction equal to the full amount of tuition for most graduate courses taken. Some graduate programs are more restrictive in admission and also are not covered at 100% remission. 

Undergraduate tuition assistance is also available for a spouse, domestic partner, or dependent child. Full-time faculty and staff are eligible for 100% remission on day one. Each dependent child is limited to a maximum of four years of educational assistance. 

To qualify for part-time employment assistance, a part-time staff member must work a minimum of 1,000 hours per year, and an adjunct faculty member must teach at least 4 courses per academic year.

Percent of Applicable Tuition for Part-time Employees

Years of continuous service at the start of the term	Part-time
One year	12.5%
Two years	25%
Three years	37.5%
Four years	50%

 

Requirements

Applications for educational assistance must be received before the beginning of the semester. Those seeking to participate in the educational assistance program must apply through the Admissions Office and should fill out the necessary financial assistance paperwork through Student Financial Services.

Steps

1. Submit an application to Carthage College.
2. Fill out the FAFSA form.
3. Fill out tuition assistance paperwork (this step will need to be done each year of assistance)

Carthage requires the eligible employee to apply for financial assistance to help offset the cost of this commitment. The amount of the assistance will be reduced by the amount of any Pell Grant, Wisconsin Tuition Grant, or other restricted grants for which the student is eligible in determining the actual grant amount from the College. It is the responsibility of the employee to meet the conditions of this program on a timely basis; a failure to fulfill these requirements can result in the loss of assistance for a specific term. Some graduate programs for employees are more restrictive and are not compensated at 100% tuition remission. 

All benefits under this program cease with the termination of employment. At the option of the College, a currently enrolled spouse or dependent child may be allowed to retain an active grant until the completion of the term. If the grant is withdrawn during a term, the amount of the grant will be reduced in proportion to the existing tuition refund policy. Students must maintain satisfactory academic progress in order to remain in the program. The Education Assistance program does not cover overload credits (credits in excess of 17 hours during any semester.) By federal law, tuition reductions for courses may have to be treated as taxable income to the employee per current IRS regulations.

Tuition Assurance Program

Carthage College will continue to make the benefits of the education grant program available to the eligible children of any employee who dies while in the full-time service of the College. The amount of the award will continue at the level specified for the years of service completed by the employee at the time of his/her death.

Carthage College also offers educational assistance as a part of the ELCA network of colleges and universities. Eligible dependent children of current full-time employees with a minimum of three (3) years of service are eligible to apply for consideration in the ELCA student exchange program. Participation in this program is contingent on employee eligibility and acceptance into individual ELCA schools. Students must meet individual school eligibility requirements to gain admission and must maintain satisfactory academic progress as determined by the participating ELCA institution in order to remain in the program. Dependent participation is limited to four years.

Steps

1. Send in an application to the desired participating ELCA school.
2. Following acceptance, participants should submit the required ELCA educational assistance form. This form should be submitted to the Office of Human Resources for approval. Families will need to fill out this form every year the dependent intends to attend the selected institution.

The tuition exchange program is a reciprocal scholarship opportunity for the dependents of eligible faculty and staff at all 677+ unique member schools. A complete listing of TELO schools is available online at: https://telo.tuitionexchange.org/schools.cfm.

The TELO program is a limited program with a defined number of students it is able to accept and export each year. This program is available to dependents of eligible employees with at least six (6) years of full-time service to the college. Priority is given by years of full-time service to the college. The TELO program is not a guaranteed employee benefit and is a competitive award. Applicants should inquire about application dates and processes at both the place of employment and where the student is seeking a tuition exchange award. New applications will be accepted at Carthage College through Dec. 15 of each year, with review by the end of the fall term. Returning TELO students must submit a renewal application each year they are part of the program.

The value of the tuition exchange scholarship is tuition or the annual set rate. Be aware that tuition exchange funding may include federal and state grant dollars, as well as any institutional scholarships, co-curricular awards, and institutional grants. This scholarship award may not always cover the full cost of tuition. Applicants should check with the attending school for any additional requirements. Requirements can include stipulations such as: filing the FAFSA annually, maintaining a minimum grade point average, and living on campus. Each participating school is different and should be consulted for details. Eligible employees who are interested in the TELO program will need to follow the steps below:

Steps

1. Apply to the intended school in the TELO network directly through their campus admissions office.
2. Submit a TELO application for tuition exchange.
3. Fill out the FAFSA form.

It is recommended that interested individuals consult the TELO exchange campus liaison for more information, as there are many variables to this program.

Carthage College TELO Program Administrator: Abigail Hanna, Executive Vice President for Administration, ahanna@carthage.edu.

In addition to the educational assistance program, the college also partners with the state of Wisconsin (Edvest) and the state of Illinois (Brightstart) 529 college savings programs. Employees have the opportunity to set aside funds through payroll deductions to be used toward qualified expenses.

More information on both of these programs

• Edvest: https://www.edvest.com/
• Brightstart: https://www.brightstart.com/